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Workload indicator view depends on a current calendar view, users involvement and Work hours in day. If a default one week scope view is current, a user will see his availability for each day in a current week:
If the scope is changed to Two Weeks, Month - Weekly, then a different view will load:
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Workload Calculation
The workload is calculated based on the estimated hours for specific tickets scheduled on a person's timeline.
for a full-time involvement, the workload should be 8 hours per day. It means that a manager can schedule JIRA tickets with total Remaining Tme Estimate = 8 hours. If the total remaining time estimate for all scheduled tickets exceeds 8 hours, the person is overloaded and a manager should fix his/her workload. To change and fix this, drag and drop this task on another day.
for a part-time involvement, the workload should correspond to the number of working hours specified in Configuration settings. If a person is a contractor with 4 hours workload, his or her manager should not schedule JIRA tickets with total remaining time estimate more than 4 hours per one day.
To see the remaining time estimate for a specific ticket, mouse-over that ticket in Issues Panel, timeline panel or click on it to open JIRA view.
Workload Calculation Mode
Workload Calculation mode can be specified by ActivityTimeline administrator
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 Example with overlapping tasks: 10h task is evenly spread out for two days and 5h task is added to firsd day |
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 | Example with one task: |
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 Example with overlapping tasks: the system covered 8h working day with 5h task that should be done for the first day; time of 10h task is allocated according to the user's involvement |
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To change the workload calculation mode:
navigate to
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click
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Estimation and Logged hours
Issue is estimated to 35 hours. Monday and Tuesday are a past days - they are not taken into account.
Estimated hours are pulled upfront to the rest of scheduled period - from Wednesday (current day) till Friday.
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If user log work on Monday and Tuesday (8 hours each day) than estimation of the issue automatically decrease.
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Estimation and Overdue tasks
Indicator will show star (*) symbol that some estimated task is overdue in the past period .
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Indicator will show overdue estimated task with logged time as number with star symbol (*) in the past period.
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*Available options: days/weeks/days and today on Workload Indicator Settings (Legacy) page. |
"Distribute remaining estimate into past days" option for Workload Mode:
Indicator shows workload with remain estimate allocated to past and future days as well without notifying about overdue issues and without showing a logged time:
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Availability Mode
Indicators will display people's availability based on involvements and remaining estimates of scheduled tasks
"Exclude past *period from distributing remaining estimate" option for Availability Mode:
The indicator shows only available hours with distributed available time for the future period without showed logged time in the past. For current day Availability Mode include logged hours. Indicator shows possible overdue issues in the past (ex.: on Monday). Remaining estimate from past (ex.: Tuesday) shifted to future days. Logged time (ex.: 1 hour on Wednesday) is shown for the current day only to display the cause of time decrease:
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Indicator with logged time (ex.: 1 hour on Wednesday):
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If ActivityTimeline administrator wants to exclude any past days from the remaining time estimate in Workload and Availability modes as well, he or she can configure this in Configuration:
Go to
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To set an option:
Go to
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To fix this, resize the task and move it up to Friday → the system will put 5 hours of work on Thursday and Friday, nothing on Wednesday.
The same is true with weekends.
Switch back to Two Weeks scope → the system will equally split 20 hours of work on Wednesday-Friday and Monday, keeping nothing on Saturday and Sunday.
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Edit the number of working hours per day Work hours in day option.
Press Update button.
Indicators for Total Team Workload
The system allows each team member to see the total team workload, total team availability for a specific period of time and switch capacity mode. This information is available at the bottom panel:
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Total Team Worklogsis a total sum of logged hours for the whole team in a current week. The value changes when switching the calendar view. Available in Worklogs & Workload Mode only.
Total Team Workloadis a total sum of scheduled hours for the whole team in a current week. The value changes when switching the calendar view. Showing how much work is scheduled on a person
Total Team Availability is a total sum of free hours on when the team members are open for any planned work.
showing the current person's availability, not actual workload
negative number means that a person is overloaded for -N hours
0 means that a person is fully busy and is not availability for any upcoming work
positive number means that a person is available for N hours
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