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Permission management in ActivityTimeline is done through User Roles which are separate from Jira permission schemes and govern visibility and actions of the users of ActivityTimeline.

There are 3 ‘Power roles’: Admin, Manager, and Team Lead which allow to create and manage teams, generate reports and timesheets and assign/approve vacations/sick leaves, etc., and 3 ‘Employee’ roles that are assigned to the majority of the users in the organization.

Role

Recommended for

Access to application

Additional permissions

  • Administrator user role

  • Jira admins

  • C-level managers

  • Has full access to all ActivityTimeline configuration settings including the Dashboard.

  • Can create/edit and approve custom events like Placeholders or Vacations.  This user may delete other users and change the permissions of other users.

  • Only a user with an Administrator role may access Setup Wizard or perform a refresh of users, issues, boards, filters or projects from JIRA.

  • Manager user role

  • Global managers (have access to all teams)

  • C-level Executives

  • Department Leaders

  • Program, Delivery & Senior Project Manager

  • User with this role has full access to the Dashboard and can manage teams.

  • He/she can edit members of existing teams and create new teams.

  • Can modify users' positions and skills.

  • Full access to Planning, Tracking and Reporting functionality

  • Can create/edit and approve custom events like Placeholders or Vacations.

  • All actions performed by ‘Employee’-roles.

  • Can’t change User Role.

  • Team Lead

  • Team leaders

  • Project Managers

  • Scrum Masters

  • Manage specific teams (Can’t create new teams or add/remove from existing teams).

  • Access to Timesheets of Managed Teams

  • Approve Timesheets & Events for Managed Teams

  • For all teams that users are not assigned as 'Team leads', they will have 'Employee-level of access'.

  • Can’t manage Skills & Positions (can only be done by Administrator & Manager).

  • Power Employee user role

  • Senior level employees

  • Team leads

  • People who mentor other employees

  • Can schedule tasks for himself/herself and other team members

  • Can change statuses of the task

  • Log work to Jira tasks

  • Can see schedule for all existing teams on the Dashboard

  • No Access to Timesheets or reports of other users

  • User with this role can access the Dashboard, view JIRA tickets and perform a drag'n'drop, move or resize of JIRA tickets.

  • Can create/edit custom events.

  • Employee user role

  • Default role for all employees

  • All non-manager roles that are only responsible for their tasks

  • Can only see his/her own timeline and timeline of users that in the same team as this user

  • Can schedule tasks for himself/herself

  • Log work to Jira tasks

  • User with this role has an access to the schedule of the teams he/she belongs to. This user can see just the issues that were assigned to him/her and their teammates.

  • Can create/edit custom events for teams he/she belongs to.

  • Limited Employee user role (default for newly added users)

  • For all organisations that don’t allow employees to see tasks/issues/events of other employees

  • Only access to personal timeline

  • Can create new task for himself/herself

  • Can log time to Jira tasks

  • User with this role can see his/her own timeline schedule only. This user will see just the issues that were assigned to him/her.

  • Can create/edit custom events on his/her timeline only.

 

Restrictions: Activity Timeline add-on allows assigning different types of  Restrictions applied in addition to other roles:

Restrictions

Access to Configurations

Access to modules

  • Semi Read-Only user role

  • This role can be applied in addition to Power Employee or Employee Roles.

  • Has the same access to all ActivityTimeline configuration settings as the original role.

  • Users with this role have full access to their own timeline and  read-only access to the timeline of other users.

  • If a user has just this role then he/she will have the same access as 'Employee' but in a semi read-only mode.

  • Read-only user role:

  • This role can be applied in addition to any other role.

  • Has the same access to all ActivityTimeline configuration settings as the original role.

  • Users with this role will have read-only access to the dashboard.

  • If a user has just this role then he/she will have the same access as 'Limited Employee' but in a read-only mode.

Employee user role is set as a default role for newly added users.

This can be changed by Default role for new users  in configuration : Synchronization > Refresh Users > Users Settings.


If you have any additional questions related to the following section, please don’t hesitate to contact our team at: support@reliex.com.

Also, you can check our Quick Start Guide to get started with ActivityTimeline in under 5 minutes.

(question) Frequently Asked Question. Read more.

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