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User Roles and Permissions

User Roles and Permissions

Permission management in ActivityTimeline is done through User Roles which are separate from Jira permission schemes and govern visibility and actions of the users of ActivityTimeline.

There are 3 ‘Power roles’: Admin, Manager, and Team Lead which allow to create and manage teams, generate reports and timesheets, and assign/approve vacations/sick leaves, etc., and 3 ‘Employee’ roles that are assigned to the majority of the users in the organization.

Permission management in ActivityTimeline is done through User Roles which are separate from Jira permission schemes and govern the visibility and actions of the users of ActivityTimeline.

There are 4 ‘Power roles’: Admin, Manager, Team Lead, and Power Team Lead allow generating reports and timesheets and assigning/approving vacations/sick leaves, etc., and 3 ‘Employee’ roles that are assigned to the majority of the users in the organization. 

Role

Recommended for

Access to Configuration

Access to Modules

Additional permissions

Role

Recommended for

Access to Configuration

Access to Modules

Additional permissions

  • Administrator 

     

  • Jira admins

  • C-level managers

  • Full access to configurations.

  • Full access to all modules and all teams: Plan, Work, Track, Report

  • Access the Setup Wizard or refresh users, issues, boards, filters, or projects from Jira.

  • Manager

  • Global managers (have access to all teams)

  • Department leads

  • Project Managers

  • Team leaders

  • Access to Team management settings. He/she can edit members of existing teams and create new teams.

  • Access to User management settings (Users, User Skills, and Users Positions, Resources, Workload Schemes, Groups (read-only in Groups page)

  • Full access to all modules and all teams: Plan, Work, Track, Report

  • See all issues from activated projects in ActivityTimeline unless issue security is set up.

  • All actions performed by ‘Employee’-roles.

  • Power Team Lead

  • Project Managers

  • Team Leaders

  • Scrum Masters

  • No access

  • Plan: All teams

  • Work: Own and users from the team he manages

  • Track: Own and users from the team he manages

  • Report: All teams (if the report includes worklogs, then can see only the teams he manages)

  • See all issues from activated projects in ActivityTimeline unless issue security is set up.

  • Can create/edit custom events for teams he/she belongs to.

  • Can log time on behalf of users that are in the team he manages or edit and approve their worklogs.

  • Team Lead

  • Project Managers

  • Team Leaders

  • Scrum Masters

  • No access

  • Plan: Own data and users from the team he manages or users that are on the same team as this user

  • Work: Own data and users from the team he manages

  • Track: Own data and users from the team he manages

  • Report: Own data and users from the team he manages

  • See issues assigned to him/her and their teammates and log time on those.

  • Can create/edit custom events for all users.

  • Can log time on behalf of users that are in the team he manages or edit and approve their worklogs.

  • Power Employee 

  • Senior level employees

  • Team leads

  • People who mentor other employees

  • No access

  • Plan: All teams

  • Work: Own data

  • Track: Own data

  • Report: All teams (if the report includes worklogs, then can see only the teams he manages)

  • See all issues from activated projects in ActivityTimeline unless issue security is set up.

  • Can create/edit custom events for all users.

  • Employee 

  • Default role for all employees

  • All non-manager roles that are only responsible for their tasks

  • No access

  • Plan: Own timeline and users that are on the same team as this user

  • Work: Own data

  • Track: Own data

  • Report: Own data and team he is part of (if the report includes worklogs, then can see only own data)

  • See and log time for issues assigned to self and teammates

  • Can create/edit custom events for teams he/she belongs to.

  • Limited Employee

  • For all organizations that don’t allow employees to see tasks/issues/events of other employees

  • No access

  • Plan: Own data

  • Work: Own data

  • Track: Own data

  • Report: Own data

  • See and log time for issues assigned to self.

  • Can create/edit custom events on his/her timeline only.

Restrictions

Activity Timeline add-on allows assigning different types of Restrictions in addition to other roles.

Restrictions