Holidays Schemes

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Last updated: Apr 02, 2024 by Svitlana Samotis
4 min read

Holiday scheme - a predefined set of holidays that can be applied for the whole team or group of users instead of creating each holiday individually. It is recommended to use a Holiday scheme when the company follows the official holidays of the country it is located in or creates different holiday schemes for teams in different countries.

In Holidays Schemes Menu you can create or import schemes for one or more ActivityTimeline teams or Jira groups. If your employees work in different countries or states you can create multiple holiday schemes.

To create a holiday scheme go to Configuration → Teams → Holidays Schemes. On this page, you can see already created or/and imported schemes.

To create a new Scheme from scratch follow the steps:

  1. Click on the "Create new scheme" button;

  2. Choose one or more teams or Jira groups to which the scheme should be applied;

  3. Enter the name of a Holiday Scheme;

  4. Click on days to mark them as Holidays → Holidays will appear in the Holidays list;

  5. Fill in the name of a holiday. If a holiday name is not applied then the date only will be saved → Click "Create" to save the scheme.

Tip: If your company include employees from different countries or regions we advise creating Jira groups corresponding to those locations and applying holiday schemes to them.

For example: Create a Jira group with the name "USA-office" that includes employees from the US. Create Holiday Scheme and choose "USA-office" in Apply to Group field.

 

In one scheme, it is possible to define holidays for multiple years per a single Holiday Scheme (For example: holidays for three years from 2022 until 2025 years together in one scheme). Simply click on the "Previous"-and "Next" buttons:

Instead of manually setting up holidays, you can also choose a country and the system will automatically populate all official public holidays associated with this country:

The populated list of holidays can be modified according to the company-approved holiday list.

Show details of the Holiday Scheme

Click the "Show" link to view the details of a scheme:

 

Edit and Delete Holidays Schemes

 Go to Configuration → Teams → Holidays Schemes.

To edit the scheme click on the "Edit" link. Or click on the "Show" link → View the scheme details → Click on the "Edit" button.
To delete the scheme click on the "Delete" link. Or click on the "Show" link → View the scheme details → Click on the "Delete" button.

Import Holidays Schemes 

The system also provides the possibility to import Holidays Schemes from the Tempo Timesheets plug-in and JIRA Portfolio plug-in, if you have these plugins installed on your Jira instance.

Important: For Server and Data Center versions (Not supported on Cloud)

Before the use, makes sure that current plug-ins are installed in Jira: click on a gear in the top right corner > Administrations >  Add-ons > Manage add-ons


To import the schemes go to Configuration > Teams > Holidays Schemes > Click on the Import Holiday Schemes button.

After clicking on Import Tempo Schemes or Import Portfolio Schemes the holiday schemes will appear immediately on the Holiday Schemes page.
The scheme imported from the Tempo Timesheets plug-in is marked as [TEMPO]. The scheme imported from the Jira Portfolio plug-in is marked as [PORTFOLIO]. 

 

Note: You need to have Jira admin permissions as well as Tempo administrator permissions to be able to do so.

If you have any additional questions related to the following section, please don’t hesitate to contact our team at: support@reliex.com.

Also, you can check our Quick Start Guide to get started with ActivityTimeline in under 5 minutes.

 

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