Create Booking

ActivityTimeline add-on allows creating a reservation for a potential work in the future when no tasks in JIRA are set up yet.

Add a Booking

To add a booking click on an empty cell in the person's timeline. In Create New Item dialog click Booking and enter the title in the corresponding field.

If the manager already knows which project the ticket belongs to, the project has to be selected as well. This is optional, and the project can be General (default value). 

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Booking Settings

A manager can specify if the booking is to be created for one person only or for the whole team. To book a time for the whole team one has to check Create for everyone in this Team checkbox. Booking will automatically be added to every team member timeline for a specified period of time.

A manager can also set the number of hours planned to be spent on the task daily. By default the booking is estimated for 8 hours per day. One can change the default value by dragging the arrow or entering the number of hours manually in  the Hours per Day field.

Booking Approval Process

Once the booking is created, users with Admin/ Manager/ Team lead user roles are able to approve it by clicking on the approval icon as shown below:

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After approval, the approval icon changes to a dark gray color, indicating that the booking has been approved and is now locked. This means that employees and users with lower user roles will not be able to change the booking unless it is unapproved by an admin or manager. The booking can be easily unapproved by clicking on the same icon if necessary, allowing for quick and efficient changes to be made if needed.

Easy approval and management of bookings help ensure that bookings are up-to-date and accurate, reducing the risk of errors and miscommunication within the team.

Timeline Workload Indicator

Once a manager hits Create button, the timeline view is updated with the Booking added for a particular person or the whole team. Though there is no JIRA ticket scheduled yet, workload indicator shows 8 hours of work for a team member.

If more tasks are added to a person's  timeline, the indicator will show a red color and negative number indicating that the person has something else already planned.     

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