Team Capacity Chart

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Overview

The Team Capacity Chart is a powerful visual tool designed to help managers and team leaders understand the workload and availability of their teams over a specific period. It provides a clear, concise picture of how a team’s available capacity is allocated and utilized, making it easier for teams to plan and manage their projects effectively.

Key Components

Total Available Capacity - This is a sum of the individual capacities of members of the team, considering all their non-working activities (e.g. days off, holidays, etc) and overtime.

Utilized Capacity - This is a sum of all the assigned workload on users from this team, which is based on the remaining estimate from Jira tasks, Bookings, Placeholders and imported Calendar Events.

Remaining Capacity - This value shows the difference between the total available capacity & what’s already planned (utilized capacity).

Utilization - Displays in the % format, how much of the team’s capacity has been already planned for the period.

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Chart Explanation

We can see that for the month of October, we only utilized around 2/3 of the capacity (580.8h) of the team of 880 hours, meaning that we still have almost 300 hours for this team available for additional work.

Our recommendation is to target at least 90% utilization of the team to ensure maximum productivity.

Chart Configurations

1. Teams - You can only generate this chart for 1 team at a time

2. Period - You can choose either a pre-selected period or a custom one for the report:

3. Units - You can aggregate the data into weeks or months:

    

4. Project Filter - by default the chart is generated for all the projects the team is working on, but you can filter for specific projects.

5. Jira filter - instead of filtering by projects, you may generate the report per saved Jira filter based on JQL.

6. Include/Exclude Jira issues/Placeholders/Bookings - by default, all items with estimates are included in the chart but you can exclude them from the report generation.